Clerk IV

Processes –
• AP integrations/ postings/ checklists
• Time sheets (Payroll coding)
• weekly and monthly billing
• new customer accounts
• advertising contracts
• 10 day and 5 day collection letters
• third party collections & recoveries
• credit applications
• agency authorizations
• customer refunds
• system transfers
• grace expense, 1099 update, and unrefunded liability
• lock box remittance file
CORE

All work is processed through the correct business equipment daily. Work is reviewed for accuracy and variances are researched. All work is processed accurately by the required deadline. Appropriate reports are balanced and reviewed. Account records are updated. Update jobs are run as applicable.

Analyzes and prepares for data entry:
Accounts payable invoice coding
Advertising credits and adjustments
CORE

Invoice or credit/debit adjustments are coded properly and reviewed for accuracy. Necessary follow up is completed and data entry is assigned.

Measures and verifies:
Balance
Pub
Interface
CORE

All billable and non-billable advertising linage in the assigned papers is measured and verified with the paper checking report. The billing system is balanced with the production system and the interface and “pub” are processed. Each paper is done by deadline. Exceptions are communicated with the affected parties. Status of billing is communicated daily.

Balances:
Weekly Payroll
Weekly Accounts payable
CORE

Weekly data is balanced to the system reports in an accurate and timely manner. All exceptions are followed through. Reports and checks are created and delivered.

Completes the following:
Post office report
401K transmittal form to STC
1099’s for AP vendors
daily receivable log
GL cash sheets
Analyze daily bank statements
CORE

Reports are completed accurately and on time.

Reviews advertising accounts receivable aging. Reviews queues and clears for publication. Contacts customers for collection. Processes bad debt write-off.
CORE

Ads on credit hold are continually reviewed throughout the day; prudent decisions are made on publication of advertising. A review is made of the aged AR summary. Accounts are contacted. Prudent payment arrangements are made and documented. Accounts are processed for third party collection in a timely and accurate manner.

Conducts analysis, research and reconciliations.
CORE

All questions and problems are researched and resolved in a timely, courteous, and professional manner. Necessary research is completed on proper business system. Accounts are reconciled and proper analysis is documented and maintained.

Provides excellent customer service to internal and external customers.
SUPPORTING

All customers, internal and external, are assisted in a courteous, professional and timely manner.

Documents job policies and procedures.
SUPPORTING

Job policies and procedures are documented and kept current. (Procedures are updated no less than quarterly.)

Follows policy regarding financial record retention.
SUPPORTING

Possesses knowledge of current policy in respect to daily work. Maintains stored records according to the policy and properly and visibly marks records for destruction. Follows policy for record destruction.

Uses available technology to support efforts as needed.
SUPPORTING

Possesses adequate knowledge of all pertinent software/systems necessary to perform duties efficiently.

Other related duties as assigned.
SUPPORTING

Additional duties are performed as assigned in a timely and accurate manner.

Required Education and/or Experience/Knowledge: H.S. diploma or equivalent required. Some college or related courses in accounting or finance preferred, or two years related experience in lieu of college.

Requires Skills:

Excellent customer service skills.
Organization skills and ability to prioritize.
Excellent communication skills, both verbal and written.
Ability to work at a fast pace in a team environment.
Working knowledge of PC's, MS office and similar software.
Knowledge of basic accounting skills.
Ability to work independently and follow through.
Must be detail-oriented and maintain a high level of accuracy.
Use of discretion when working with highly confidential information is essential.

This position reports to: Controller or Accounting Manager