Advertising Information Coordinator

Develops and maintains reports related to advertising and sales performance from various systems. CORE

New reports are developed that meet the needs of the requester within agreed upon timeframes. Regularly scheduled reports are accurately prepared and reviewed, irregularities are investigated and resolved, fully sourced, and reports are distributed on schedule.
When required, reporting is completed in a confidential manner.
Feedback on the status of all reporting that will not meet deadline shall be provided to the requester and the Advertising Administration Manager as soon as it is known. New deadlines will be coordinated with all appropriate parties.
Recommendations for improved efficiencies are made, and procedures are developed and implemented in conjunction with all appropriate parties.

Provide production support for the various insert products.

The various insert products are scheduled, zoned, printed, tracked and verified in an accurate and timely manner. Issues are identified, communicated and resolved in an effective and timely manner. Recommendations for improvements are made and procedures are developed and implemented in conjuction with all appropriate parties.

Develops and maintains information databases.CORE

Databases are developed and maintained to support any reporting or operational need, data is verified for accuracy, and fully sourced. Recommendations for improved efficiencies are made, and new procedures are developed and implemented in conjunction with all appropriate parties.

Provides operational support to the advertising department including insert products. CORE

Operational duties shall be properly completed on schedule in accordance with assigned deadlines. Recommendations for improved efficiencies are made, and procedures are developed and implemented in conjunction with all appropriate parties.

Documents job policies and procedures.SUPPORTING

All reporting, operational and database policies and procedures are fully documented and updated as changes are made.

Provide clerical support to the advertising department. SUPPORTING

All clerical duties are completed in an accurate, timely and confidential manner, and meet the needs of the requester.

Uses available technology to support efforts as needed. SUPPORTING

Possesses adequate knowledge of all pertinent software/systems necessary to perform duties efficiently.

Other related duties as assigned. SUPPORTING

All additional related duties are performed accurately and in a timely manner to meet requester’s needs.

Required Education and/or Experience/Knowledge: High School diploma or equivalent and demonstrated intermediate to advanced computer skills successfully applied in a business environment.

Requires Skills: Excellent communication skills; excellent prioritization and organizational skills; critical problem solving abilities; excellent customer services skills; the ability to function as an effective liaison with other departments and a sound understanding of accounting principles. Experience in both PC and Macintosh platforms and reporting software is preferred. Successful candidate must have demonstrated ability to maintain confidentiality in all business matters. Must have a commitment to teamwork, strong initiative, the ability to work under deadline pressure, attention to detail, and ability to handle multiple projects in a fast-paced environment.

This position reports to: Advertising Administration Manager